Tech Tips

The Bookkeepers Daily Tasks

Posted on 29/08/2022

Tables of Content: 15 Essential Bookkeepers Daily Tasks

  • Daily Accounts Management
  • Manage Emails
  • Up-to-date Record Management
  • Invoice Management
  • Communicate Daily
  • Inventory Management
  • Manage Bank Accounts
  • Maintain Security Standards
  • Revenue and Expense Management
  • Payroll Management
  • Accounts Payable Management
  • Accounts Receivable Management
  • Petty Cash Management
  • Stay in Touch with Management
  • Categorize Transactions

1. Daily Accounts Management

The bookkeepers have to record business transactions into the designated accounting software to know the exact cash inflow and outflow numbers.

2. Manage Emails

Checking emails daily to sort relevant emails such as checks from customers, bank and credit card statements, purchase invoices, expense bills, etc.

3. Up-to-date Record Management

Filling and archiving important files and folders both digitally and physically is a vital bookkeeper’s daily task.

4. Invoice Management

Sending checks and cash receivable to the bank and matching the same against the relevant invoices is the top of the bookkeepers’ daily tasks. By issuing receipts to customers at the end of the day the bookkeepers can manage your business invoices daily.

5. Communicate Daily

A bookkeeper must create an open communication environment for colleagues and clients. Bookkeepers have to communicate with other employees to get department-wise expense details.

6. Inventory Management

The bookkeeper works as a liaison between different departments and discusses their inventory needs with department heads on daily

7. Manage Bank Accounts

Nowadays, It is simpler for bookkeepers to check bank statements in real-time and daily reconcile bank statements as a company’s bank feeds can be easily managed by logging in to the bank portal.

8. Maintain Security Standards

Bookkeepers have to maintain basic principles of cyber security in the company, including never disclosing passwords to unauthorized persons, updating antivirus software, frequently changing passwords, etc.,

9. Revenue and Expense Management

By coordinating with the different departments, the bookkeeper can prepare a proper revenue and expense account. With this account, bookkeepers can predict control expenses, and revenue generation rates and take timely measurements to manage monetary resources.

10. Payroll Management

Bookkeepers have to coordinate with the HR department as they have to process payroll accounts for each employee in the organization. Payroll might be prepared once a month, but payroll accounts need to be tallied throughout the month so that your employees can receive their salary on time.

11. Accounts Payable Management

Recording accounts payable entries into accounting software require authorization from management to pay bills, and process payments on time. Reconciling accounts payable, and preparing aging analysis are the most vital tasks in accounts payable management.

12. Accounts Receivable Management

The bookkeepers have to send invoices via accounting software, maintain the payment cycle and remind customers about payment, deposit checks, and bill receivables and start the debt collection process.

13. Petty Cash Management

As petty cash is essential to run day-to-day business operations smoothly, bookkeepers should maintain a petty cash book, write slips each time cash is taken out, enter petty cash entries into software and reconcile it at the end of every month.

14. Stay in Touch with Management

The most important task of a bookkeeper is frequently reporting back to management, getting their feedback, and working as per their instructions. They should keep the management or business owners informed when there’s something wrong with the company’s financial health.

15. Categorize Transactions

Categorizing each expense is a useful way to track spending. The types of categories depend on the type of business and its needs. It helps to maintain accurate records.

 

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How to switch between accrual to cash basis in QB Online

Posted on 05/08/2022

Accrual to Cash Basis in QB Online, There are two ways to do this either to change the basis in the account and settings page or within the specific report.

Steps as an Accrual Accounting to Cash basis Accounting follows:

Click the gear icon
Select Account and settings.
Go to the Advanced tab.
Expand the Accounting section.
From the Accounting method, drop-down menu select Cash
Click Save

Accrual accounting vs cash basis accounting

On the reports, under the Accounting method section simply select Cash

balance sheet report

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