Affordable outsourced bookkeeping and accounting services

Posted on 08/03/2023

The strength of the collections serves as the strongest indicator of how well the bookkeeping and accounting activities are doing. Being thorough and accurate are key components of effective bookkeeping and accounting. Additionally required is proficiency with the billing software used by the supplier. But accuracy and taking a methodical approach to the situation come first in significance.

Given these strict requirements, it should come as no surprise that many healthcare clinics frequently struggle to preserve their profitability while dealing with ineffective or incompetent bookkeepers and accountants. Annual audits frequently show deficiencies that might subsequently be very difficult to rectify.

Everyone fantasizes about having the ideal balance sheet, paying every invoice, and depositing every cent owed into the business account before the end of the day. But that is not at all how things are. Mounting accounts receivable lost income as a result of negligent accounting, and error-filled bookkeeping is just a few of the real-world barriers in the way of invoicing success.

In simple terms, Your revenue and expenses are tracked during the accounting/bookkeeping process, which also provides insight into how your firm is doing. Professional accounting services are a legally required requirement and technique for storing, organizing, and documenting financial transactions that must be used in order to provide their records to the Income Tax (IT) Department.

Additionally, money-related firms absolutely seek accounts and examine financial records in order to increase any form of assets in accordance with expert accounting services, including obligation and worth. Professional bookkeeping services are expensive for small and even medium-sized businesses. At Velan, our income tax consultants and tax professionals can help with affordable bookkeeping accounting services.

An overview of small business affordable bookkeeping accounting services.

The success of your business depends just as much on bookkeeping as it does on the business itself. It is beneficial for maintaining a company’s financial flow. The client name, amount, date of issue, and due date are just a few of the invoice-related details that are provided.

With the help of affordable bookkeeping accounting services from outsourced bookkeepers, you can effortlessly monitor cash flows as your customers and suppliers pay their invoices.

Small businesses are usually handled by a single person, which leads to an asset jumble that makes bookkeeping and transaction monitoring difficult. Therefore, for a small firm to ensure efficient account administration, outsourced bookkeeping services, and outsourced accounting services are crucial.

What are services for outsourced bookkeeping?

An accounting firm will employ an outsourced bookkeeping business from a distant location to handle its client’s books as part of the outsourcing process.

Outsourced bookkeeping services are reasonably priced and provide highly competent work within the allotted period. Not just bookkeeping services, but also accounting and payroll outsourcing are quite popular right now.

Three Steps for outsourced Bookkeeping

The tasks involved in outsourced bookkeeping might differ significantly from one accounting company to another. To deliver trustworthy services, accounting firms generally adhere to three procedures.

  • The interaction between the internal management of the company and the accountant or accounting firm is related to the initial stage of outsourcing bookkeeping. In order for this data to be completely studied for accounting reasons, it comprises the integration of all financial accounts and information with the expert accounting company.
  • In order to stop worrying about these accounting processes, the second step is to begin recording and categorizing transactions and to keep thorough records.
  • Through monthly financial statements, you will receive a thorough review of the company’s financial health after you outsource accounting services.

What Does Outsourced Accounting Service Mean?

The term “outsourced accounting services” describes accounting and financial operations that have been entirely or partially contracted out to a third party.

The recording, maintenance, measurement, processing, and distribution of financial information for a legal business organization is the responsibility of all activities, whether direct or supplementary.

The main component of outsourcing, co-sourcing, and staff augmentation is subleasing duties to outside parties under conditions that benefit both parties.

What Types of Accounting Services Can Be Outsourced?

  • Accounts Receivable/Accounts Payable Management, Accounts receivable (AR) and accounts payable (AP).
  • Financial Statements and Reports
  • Services for Controllers
  • Financial Analysis and Planning
  • Forensic Accounting or Cost Accounting Fraud?
  • Reporting and Filing of Taxes
  • Processing of Payroll

The benefits of using outsourced accounting and bookkeeping services

  • Business Analysis

You can easily manage your cash inflows and outflows, as well as your profit and loss, by carefully going over your financial documents. You can evaluate the performance of your business using outsourced bookkeepers to determine its benefits and drawbacks.

  • Making Decisions Is Simple

You can make wise judgments if you have access to all of your company’s data. You can decide whether to grow or take other business-related actions when you have accurate, comprehensive data on your business.

  • Gives a brief overview of your business.

Using financial data from the balance sheet, income statements, and bank accounts, outsourced bookkeepers provide you a comprehensive picture of your company. Through outsourced accounting services, you may obtain all the information you want to assess the success of your company from these statements.

  • Greater Attention Paid to Strategic Planning

You as a business owner must have strategic plans on how to expand your company if you want to see it succeed. You may concentrate on your short-term and long-term goals using the information from your outsourced bookkeeping services. Additionally, you may monitor your progress and change your goals as necessary.

  • Expert bookkeepers and accountants

Companies that provide outsourced bookkeeping and accounting services must continually raise their bar in terms of education and experience if they want to maintain market dominance. Imagine having 50 employees share one office. They can readily communicate new accounting techniques, approaches, and technologies. Additionally, excellent accounting firms have continuous participation and more broad access to training and courses.

You can also access a group of Specialised Accountants by outsourcing to an accounting firm. You can be confident that your company’s accounting and confidential information is in the hands of a professional, dependable, and knowledgeable entity by making a wise choice in outsourcing companies.

  • Technologies for automation

To save time and money, the majority of firms employ accounting automation software. Time and money will be saved, but more significantly, numerous hazards are decreased. Accounting automation reduces human mistakes. Second, real-time reports are sent to accountants by automated software. They are able to spot possible issues and deal with them quickly. Additionally, it will lessen the likelihood of internal fraud.

The majority of accounting service providers have extensive experience using automation tools like Quickbooks, Sage, Visma, Xero, Microsoft Dynamics, SAP, and others. If your accountants are still using only Excel sheets – you are wasting your time and money.

When and how to Consider Outsourcing Your Bookkeeping and Accounting

Our experience with various businesses has shown that outsourcing bookkeeping and accounting often works best when:

  • A small company needs a person with more skills than the office manager or receptionist can offer, not a full-time bookkeeper.
  • Any small business cannot afford to hire a full-time worker with the necessary skills.
  • A developing business is constantly seeking ways to scale its bookkeeping and accounting operations.
  • Temporary services are required, for example, if extra assistance is needed with end-of-year reports, a full-time employee is taking a vacation or maternity leave, etc.
  • While approving bills, making payments, reviewing timesheets, etc., someone (often the executive director) will still need to be involved in the process even if you hire a professional and qualified person.

4 Typical Challenges Businesses with Outsourced Bookkeeping and Accounting Face

By using experienced bookkeeping and accounting services that are outsourced, you may access them quickly, save money, and scale up or down your systems and services as needed. But you can only do this if you select the correct company to outsource your bookkeeping and accounting needs.

When looking for the ideal partner to help them, most businesses, especially SMBs, encounter typical issues. If businesses are well aware of this issue beforehand, a lot of time and money can be saved, and the entire process of identifying the ideal outsourcing partner may be sped up.

  • Keeping Accounting Data Secure:

The most important factor in the accounting and financial sector is security, whose significance cannot be emphasized. It is natural that businesses across the world are still wary of outsourcing their bookkeeping and accounting functions to back-office accounting services because of security concerns.

Security is a significant concern since not every back-office accounting business is outfitted with a cutting-edge cybersecurity mechanism used to manage extremely sensitive accounting data.

In order to give you a safe and secure accounting hub, ensure that your back-office accounting businesses have strong physical and virtual security standards in place.

  • Adherence to constantly evolving laws and regulations:

To begin with, being compliant is a difficult task for business owners even without the frequent revisions and changes. Additionally, unless they have prior expertise, a virtual bookkeeping and accounting business on the other side of the globe may find it challenging to remain on top of the always-evolving compliance standards.

With the help of our researchers, our overseas partner companies in the United States always stay current on all pertinent compliance standards in order to immediately map out plans for our customers to put them in the best possible position depending on their needs.

To ensure that we are on the same page before we onboard a client, Velan arranges a meeting with one of our accounting specialists that is completely focused on the client’s goals, including short- and long-term targets, and expectations.

  • Barriers due to time zones, language, and culture:

The 10- or 12-hour time zone difference can cause complications when it comes to deadlines or substantial and abrupt issues, even though digital media and communication technologies have partially decreased the problems related to time-zone concerns. Therefore, it’s crucial to ensure that you have established policies and rules in place for any unforeseen issues that can arise.

In accordance with the time difference, Velan Outsourced Bookkeeping and accounting provide specialized services that are fully supported.
We rely on our straightforward communication and are well aware of cultural obstacles because we have worked with hundreds of businesses. When you locate the proper back-office accounting, there are a few crutches, but the advantages of outsourcing bookkeeping and accounting much exceed them.

New Approaches for the New Year

It may not always be possible to find the quickest and simplest key to unlock the doors to better bookkeeping and accounting procedures inside the firm. The evident tendency is to outsource these procedures to specialized service providers, who are often based overseas. An increasing number of healthcare providers are hiring qualified bookkeepers, inventory managers, accountants, and even tax experts at hourly rates that are shockingly reasonable thanks to fast Internet access and web-based accounting software.

These service providers have a vast and diverse list of services that they offer. Typical services include managing invoices, processing bank/credit card transactions on behalf of the customer, managing payroll, producing invoices, payment follow-up & posting, ledger posting, handling payment follow-up & posting managing invoices, and more.

Through outsourcing, best practices may immediately access a pool of seasoned analysts and accountants that offer full implementation and consulting assistance with a variety of accounting software and assist them in achieving their desired levels of process automation. It’s a novel technique to fast expedite invoicing and accounting procedures and shield your company from any monetary difficulties.

Why outsource to Velan?

In the area of bookkeeping and accounting outsourcing, affordable bookkeeping accounting services are a well-known brand.

Velan works with a wide range of clients that want a variety of services, and we provide them with solutions that are reasonably priced.
For businesses, improving bookkeeping and accounting efficiency is essential, and we commit ourselves to show customers new avenues for success. We closely examine each financial transaction as we provide you with the opportunity to practice precise bookkeeping and accounting

Hire an accounting team to simplify the day

Topics: Accounting

Choosing the Right Outsourced Accounting Service Provider

Posted on 13/02/2023

Outsourcing accounting services is a one-size-fits-all solution that appears to aid in cost-cutting measures ranging from large organizations to tiny businesses. Fortune 500 companies were the first to demonstrate that by outsourcing non-core accounting functions to accounting outsourcing service providers, organizations could focus on customer service. Accounting outsourcing has become the new normal as communication and technology have gotten more inexpensive.

Accounting and financial management are the foundations of any successful firm. When done correctly and by the proper team, it may provide a firm with quick transaction processing, comprehensive reporting and analysis, and the tools needed to prepare for a successful future.

If you are planning to avail outsourced accounting services for your business, the general idea would be to opt for the one that could help you out the best when it comes to expenses. Hence; A professional could help you concentrate more on the more important matters of running your business and would also prove to be quite beneficial when it comes to earning bigger profits for your company.

Accounting outsourcing services Overview:

outsource accounting services are collaborative, sharpened with a tailored engagement strategy and industry-specific experience, and assist you in better aligning with your company goals, allowing you to make timely and informed choices.

Accounting service providers assist customers to accelerate company growth, which in turn helps to produce value for stakeholders.

As a result, acquiring complete accounting outsourcing companies will provide you with peace of mind while saving you money.

Even the most successful and large businesses, however, find it nearly impossible to maintain a dedicated accounting function that can not only encompass the seemingly endless array of accounting specialties required but also maintain the skills and experience to consistently achieve the high standards demanded.

As a result, many forward-thinking CFOs and business owners are now opting to outsource this primary function to an outsourced accounting and finance partner, allowing them to not only achieve significant cost savings but also rationalize and simplify the entire accounting process, allowing for increased standardization, productivity, and accuracy while also increasing levels of quality and regulatory compliance.

Criteria for Selection

Superior bookkeeping methods demand both time and effort. Accountants, financial officials, and managers must be consulted. Traditional methods often entail a significant amount of paperwork and expenditure. This is where the best-outsourced accounting services come into play.

Your business may rely on online bookkeeping software and solutions. Hire the finest services based on the following criteria:

Choose the best-outsourced accounting services provider based on its pricing package and service list. Keep an eye on your budget and look for low-cost accounting services that might meet your needs.

Invoices, payrolls, income, and expense reports will all be handled by a flexible service. It also handles monthly accounts, financial reports, taxation, bank statements, and credit card statements. Check that your needs correspond to the important elements of the service.

Do you require comprehensive services to be performed in a distant, virtual location? Every company strives for a few extra conveniences or advantages in addition to essential functions. The most typically chosen benefits are user-friendliness, ease of customization, and dependability. Choose a win-win solution that is efficient, simple to use, inexpensive, and quick.

It is a prevalent misconception that small and medium-sized firms do not need to worry about scalability. If you have a long-term vision and ambitious objectives, it is best to go with a scalable service. It can assist you in expanding your firm at a cheaper cost.

A professional service blends human experience with cutting-edge technology. A cloud system must be capable of supporting seamless data integration. It must be available through PC, iOS, and Android applications. When selecting a replacement for an existing service, consider if the new service’s technology can integrate with the existing architecture. Also, ensure that the data movement between the two systems is not complicated.

9 Things to Think About:

Here are nine factors to consider when selecting an accounting outsourcing service provider:


If you are considering outsourcing in Asia or abroad, look at the company’s prior work. To attain the greatest outcomes, the accounting service provider should have appropriate job experience as well as a solid market reputation. It will be simpler to obtain accounting software that is both reliable and fast. Inquire about the client’s readiness to act as a reference as a follow-up. As a consequence, distinguishing between their working habits and the quality of their product will be easy.


Because the supplier has been in the accounting industry for a long time, its operational processes have been optimized to ensure that work is completed on time and at the highest possible level.

Tool proficiency

The usage of cutting-edge technology is required for today’s financial and accounting duties. With the aid of new software, reports, and data can now be created more rapidly and correctly. To acquire the greatest outcomes, the expert group should employ the most recent equipment and software.

Professional Team

Professionals with substantial industry knowledge make up the perfect accounting outsourcing service provider’s personnel. Accounting and financial chores can only be completed with a great deal of experience and a swift client.

You should also be able to chat with and interview the trained expert. In most cases, you should be able to select which service provider will work on your project.


The most efficient strategy to ensure that the project is finished on schedule and without interruptions is to adopt flexible working practices.

When selecting an outsourcing partner, you should consider your company’s needs as well as the scale of the project as a client and project manager. When it comes to adaptation, they should be willing to operate in a way that best matches their clients’ demands.

It is feasible to establish a win-win situation for all parties concerned if the outsourcing partner offers a range of pricing and work methods. When it comes to establishing client happiness, it has been proved that scalability, price, and flexibility are the most significant factors of a company’s success.


To build trust, both parties must be frank and honest with one other. Communication between the client and the service provider must be fluid and uninterrupted in order to get the greatest outcomes. Being open and honest with the firm about your needs will help them to supply you with the greatest possible outcomes.

Furthermore, an accounting outsourcing service provider should be completely transparent throughout the life of a project. They are in charge of keeping the client informed of the project’s progress and any problems that may develop.


The secrecy of financial and accounting information is critical. A superb accounting outsourcing service provider will constantly be safeguarded by a strong, trustworthy security system while working for you. To avoid a data breach, a suitable degree of security should be applied. Before you begin the assignment, inquire about their non-disclosure policy.


Accounting businesses that provide good outsourcing services can tailor their services to the individual demands of their clients. From personalized financial reports to regular updates, every area of the organization must achieve the client-centric results they promise. A reputable accounting firm will devote the majority of its time and resources to satisfying your company’s accounting and financial demands.


The project’s deadline should not be pushed back anymore if there are no other critical difficulties to deal with. They may utilize this to ensure that their goods and services arrive on schedule.

Look for certain traits and thoroughly consider your options if you want to identify the finest accounting outsourcing firm. Despite the fact that this is a time-consuming procedure, thorough thinking will allow you to make the finest selection possible.

Accounting outsourcing services are collaborative, sharpened with a tailored engagement strategy and industry-specific experience, and assist you in better aligning with your company goals, allowing you to make timely and informed choices.

Accounting service providers assist customers to accelerate company growth, which in turn helps to produce value for stakeholders.

As a result, acquiring complete accounting services will provide you with peace of mind while saving you money. What you cannot outsource in accounting is much simpler to describe than what you can. You must avoid outsourcing:

  • Activities that demand tight coordination with senior management (such as budgeting)
  • Operations that demand close customer interaction (Follow up on collections)
  • Operations that demand on-site presence (Inventory verification).

The rest can be easily outsourced.

However, the majority of outsourcing trials fail because individuals only prepare for their weddings, not their marriages. More significant than price or credit period is the service provider’s quality. The service provider needs to be aware that the main goal is your company’s market success, not merely handling transactions cheaply. There shouldn’t be any shocks after the engagement. Reliability and trust must exist. For the benefit of both parties, the engagement should be long-term.

It’s Time to Outsource the best bookkeeping services During…

Craziness at Year’s End

When the end of the year approaches, there is a lot of pressure. With millions of things to focus on towards the end of the year, keeping your accounting accounts simplified might add to your worries. The majority of firms do not have the luxury of switching at the start of the year. If this is the situation for you, you may want to consider hiring a professional like Velan for the best bookkeeping services.

Tax Season is quickly approaching.

Hiring a professional accounting firm, such as Velan, may be quite beneficial, especially as tax season approaches. When you engage a professional accounting bookkeeping agency to manage your tax situation, you’ll discover how much stress may be avoided. You are comforted to know that your taxes are being handled by a knowledgeable bookkeeping staff and that you will not miss any tax deadlines; moreover, you will not have to worry about tax problems or fines.

Post-Tax Season, as well as the Second and Third Quarters

What better time to acquire an outsourced accounting service than in the months of May, June, July, or August? It’s that time of year when the events of the previous year are still fresh in the mind and haven’t been completely forgotten or pushed out of memory.

Hire an accounting team to simplify the day

It is an excellent opportunity to get your bookkeeping in order before the new year begins. Getting dragged into a last-minute high-stress bookkeeping transaction merely to have taxes done is not a smart practice for any firm. Accounting and bookkeeping are the lifeblood of every organization; thus it is critical that they are kept up to date.

Your business’s finances are becoming more complicated.

Many businesses set out to manage their own books when they initially start out. It may save you money and offer you the power and information over your finances, but that is only the beginning. What happens as your company grows, adding additional locations, more services, and more employees? Managing your money becomes much more difficult. The last thing you want to do is entrust your bookkeeping tasks to unskilled individuals. Worse, disregard your books and let them collect dust since you don’t have time to read them.

When You’re Overpaying

It doesn’t always matter when you need to move to a professional firm like Velan. If you’re paying too much for an in-house solution or making a lot of mistakes and collecting a lot of late fees and penalties from suppliers and the government as a result, the optimum time to switch to an outsourced accounting service is right now.

Last but not least, you’re looking for a good deal.

Let me start by emphasizing that value does not equal cheap. A successful entrepreneur understands the importance of efficiency. Outsourcing is a great approach to being more efficient. Taking something off your plate and delegating it to those who do it every day and night can be a wise decision for your company. An excellent small business accounting service standardizes and streamlines the process, allowing you to focus on your business.

The Benefits of Hiring a Bookkeeping Service

  • Outsourcing bookkeeping services help your company expand.
  • You save money by simply paying for the actual service done.
  • Outsourcing accounting reduces the risk of losing in-house professionals unexpectedly.
  • It boosts job quality and productivity.
  • You may provide higher-quality services to your customers.
  • Your accounting books should be checked on a daily basis.
  • When compared to in-house overheads, the cost of outsourcing bookkeeping for small businesses is a fraction of what you pay.

Concluding Remarks

With the information provided above, you will be able to choose the best-outsourced accounting service provider who fulfills both your needs and your budget. By considering these aspects, you can guarantee that your company makes an informed decision when selecting the proper service provider to help you reap the most benefits.

Velan offers a wide range of services in the finance/accounting area including book keeping, reporting, and decision-supportive analyses.

We are privileged to have a team of accountants working for us that have a history of producing top-notch outcomes. We provide our clients with a wide range of accounting services, from straightforward bookkeeping to more complex payroll administration.

To find out more, call us right away. If you have any inquiries about how we may assist your business with its accounting needs, please get in contact with us.

Topics: Accounting

5 Ways Outsourced Accounting Services Can Help Your Startup

Posted on 27/12/2022

Time is a precious commodity for small business entrepreneurs. In addition to managing every aspect of their company’s operations, they are experts in the products and services their company provides, managing everything from sales and marketing to staff scheduling and benefits. Along the journey as you strive to expand your firm, there are obstacles at every turn of accounting for startups.

Do you realize that 90% of new businesses fail? Unsuccessful financial and accounting management accounts for a staggering 18% of their failures. Due to their small financial means, accounting for startups is a crucial one, and must manage their money carefully. Even if you have a fantastic company strategy, you still won’t succeed in the cutthroat job market if you don’t handle your money wisely.

Starting a business may be a laborious process. Additionally, you probably don’t have time as a founder to worry about paying bills or keeping the finances balanced. It’s still important to have a basic understanding of accounting principles, though.

To help you with many of these, such as making sure you don’t pay excessive taxes, giving you more time to concentrate on sales and marketing, and enabling you to create complete financial reports for investors, consider using an outsourced accounting firm.

What Is Accounting for Startups?

Accounting for startups entails keeping track of cash inflows and expenditures and compiling this information into financial statements that can then be used to evaluate the performance of the company.

Do not mix bookkeeping with accounting at this time. The actual process of keeping track of all of your business transactions is called bookkeeping. In contrast to accounting, which concentrates more on the in-depth financial analysis of the firm, it doesn’t need a lot of analytical effort.

  • As the founder of a startup, you’ll often have to deal with the following financial activities:
  • Keep books every day. This entails activities like processing payments, keeping a log, producing financial reports, etc.
  • Creating and mailing client invoices.
  • Ensuring that clients are sending payments on schedule by checking payables and receivables.
  • Ensuring that the cash flow can cover impending costs.
  • Determining tax obligations and filing tax returns.

Each of the aforementioned duties involves a substantial amount of paperwork. The aforementioned might be tracked and recorded manually (on spreadsheets and physical files) or automatically using accounting software.

However, we do not advise using the manual approach. Except for extremely small businesses, the accounting process is lengthy and complex, making it inconvenient to write everything down by hand or type it. It may be tiresome and time-consuming, and there’s a lot of potential for accounting mistakes.

In order to automate the majority of the accounting cycle phases, business owners typically invest in accounting software.

Why is an accountant important to a business?

Accountants take into account the whole plan required to maintain and expand your firm. They may respond to your inquiries on cash flow, depreciation, financial reports, and other topics.

They may offer guidance on how to save money on taxes, including when to make capital purchases, what you can deduct, and how to lower capital gains taxes.

They can help you stay compliant, avoiding missed deadlines and noncompliance fines, and they can spot possibilities to increase profit margin and business development.

Hiring an outsourced accountant or outsourced accounting service like Velan can free up your time and give you insights and tips on how to improve your cash flow, strategically prepare for your taxes, and focus on what you do best when you want to expand your business but lack the time or resources to do so.

The Best Ways to Streamline Accounting for Your Startup

Select a Business Entity

Choosing the company structure you want to utilize is one of the first stages of starting a startup. This choice will impact your financial obligations, taxes, and other factors. Great if you’ve already chosen your company’s legal structure! In case you haven’t heard, there are five primary varieties available. To assist you in selecting which is best for your startup, below is a table of their advantages and disadvantages:

Parameters: Sole Proprietorship


  • Easy to manage
  • Easy to manage to Receive all profits


  • Simple to set up
  • The owner suffers all losses
  • Taxed on all your revenue

General Partnership Advantages:

  • Easy to set up and manage
  • Less financial liability than the sole proprietorship
  • Consultation between partners


  • Unlimited financial liability
  • Possible internal conflicts
  • Taxed on all your revenue

Limited Liability Company Advantages:

  • Liability protection Short setup process Members can choose the method of taxation


  • More expensive state renewal and compliance fees.
  • Difficult for investors to contribute.

Establish a Business Bank Account

You need to register a business bank account once you’ve decided what kind of company entity your firm will be. This makes sure that your personal funds are kept separate from the funding for your companies.

Clients will see you as more professional, and the procedure of paying taxes will be made simpler.

Select an accounting system.

Depending on how well you manage your funds, your company may flourish or fail in the marketplace. But let’s face it—running a business is challenging enough as it is, and accounting can be a tiresome process.

Therefore, it is preferable to simplify your bookkeeping using a useful and user-friendly system.

Maintain a Record of All Your Expenses

Knowing what counts as a cost is the first step in keeping track of every expenditure. Some of the most typical company expenditures are listed below:

  • Wages or salaries made to employees
  • Training program fees
  • Equipment and supply purchases
  • Insurance fee
  • Interest payments
  • Maintenance costs
  • Software license purchases
  • Rent

Here are some suggestions for properly tracking expenses now that you are aware of what constitutes an expense:

  • When manually recording, keep each receipt in a binder or file folder that is well-organized.
  • Just save digital copies of your receipts if you use the software.
  • Although the IRS states that receipts under seventy-five dollars do not need to be tracked, it is advisable to save all receipts.

List of outsourcing companies that provide accounting for Startups:

Will you have enough time to take care of the accounting issues for your startup, or would you prefer to focus on the core aspects of your business goals by hiring outside help for these accounting tasks?

Scalable Outsourced Accounting:

The majority of businesses desire to fast expand and flourish, yet many lack the infrastructure or resources to do so. Small businesses may access resources used by major corporations through accounting outsourcing, which enables them to grow more quickly.

Let’s say you have an internal accountant and your company is expanding quickly. Would the expansion be manageable for your internal team? If your internal staff is unable to handle the development, you will have to go through a drawn-out hiring procedure with no assurance that a suitable applicant will be found.

You may have as many accountants available to you as your scaling team needs by outsourcing your accounting staff. Additionally, it assumes that you have the infrastructure required to support your scaling efforts.

Increase your knowledge and focus on the primary objective.

Focusing on their primary business will always be necessary for entrepreneurs. You will save a tonne of time by outsourcing startup accounting services to a reliable group of outsourced accountants, which is unquestionably necessary for an entrepreneur starting out.

Above all, you may focus your abilities and competence more on the accounting for startup’s strategic goals and operational efficiency features. Similarly to this, you may increase your company’s income and growth rather than burdening yourself with the bookkeeping and accounting issues that come with starting out.

You might obtain help from the bookkeeping and controller service in calculating your burn rate.

The phrase “burnout” is used to describe an excessive expenditure pace. Do you know what your business’ burn rate is? This is, in essence, the amount of money you are spending and the length of time you will be able to be in business if you keep spending at that level. This is crucial information to understand, especially if you own a tech startup or similar early-stage business with a protracted wait until you begin making money from sales. To increase their revenue scale, startups must determine their burnout rate. Startups can only receive assistance from one capable accountant in identifying their burnout spots.

You Can Get Finance with the Aid of Outsourced Accountants.

Outsourced accountants are aware of the particular financial difficulties that each sector of business and industry faces. They are aware of where to get reliable financial records and reports, and they create financial presentations and documentation that pique the interest of lenders and investors.

Lenders and investors seek thorough financial reporting that is simple to understand and provides all the relevant data they want to make an informed choice. The advantage of external financial services over internal accountants is their breadth of business sector expertise. Because of their experience, they can provide fair counsel to businesses in any sector.

Outsourced accountants relieve management of pressure.

The ability to assign duties is a crucial trait for business owners or entrepreneurs. Owners of businesses must manage their time wisely. Every second they are on the job need to increase the company’s revenue. They are unable to concentrate on abstract concerns or other high-level activities while they are trying to resolve accounting problems.

Outsourced accountants assist business owners in avoiding concentrating on common problems that may be resolved by regular methods. Business owners shouldn’t take pride in doing tedious back-office work. In fact, it may destroy the company. “Busy is the new dumb,” as Warren Buffet once said.

The Top 10 Accounting Advice for New Startups:

  • Learn the laws that are relevant to your line of work, notably the tax laws. If they are not followed appropriately, the startup risk suffering serious consequences.
  • To ensure you have enough time to complete the tax returns, set reminders for the due dates.
  • Keep your personal and professional costs separate. Instead of utilizing a personal one, open a company checking account and a business card.
  • To automate the process, get cloud-based accounting software.
  • Create and follow a budget to track where your money is going.
  • Establish financial objectives and monitor your progress toward them on a regular basis.
  • All of your receipts and invoices should be saved and retained. including the $75 and under ones! Maintaining copies of transactions makes it simpler to balance your finances.
  • Use just the funds from your company checking account to cover business costs. It will be listed as an owner’s withdrawal in your accounting.
  • Make a separate folder to hold any startup legal contracts and financial data (such as contracts, receipts, and invoices).
  • Acquire a TIN (taxpayer identification number). When requested for verification, you won’t need to provide your Social Security Number if you have one.

From the beginning, the business system has been efficient and well-organized.

It will be easier to maintain a well-organized and efficient company system during the course of the business if startup accounting services are outsourced from the beginning. Companies may also provide shared CFO services for new businesses, which can greatly benefit your company.

Hire an accounting team to simplify the day

Accounting and financial records that are current can help business owners determine if startups are financially viable. As a consequence, the generated reports, budgets, forecasts, and statements can assist owners in making timely decisions and speed up business growth. Therefore, Velan thinks you must have heard the response to the initial inquiry.

  • Your accounting team being outsourced may appear worrisome.
  • However, it’s a sensible choice if you’re looking to scale and expand your organization.
  • Accounting may be outsourced so that business owners can concentrate on their overall business operations and the big picture: their bottom line.
  • Accounting for startups is highly analytical and mechanized.

Focusing on the crucial aspects of your business while an adept accountant handles your books is crucial. For clients who want to outsource their accounting responsibilities, there are important benefits. Cost-effectiveness comes first, followed by flexibility in terms of contracts or reducing the number of functions.

With clients from all around the world, Velan is a trustworthy accounting service supplier to small and medium-sized businesses.


Topics: Accounting

Best Practices for Effective Budgeting and Forecasting

Posted on 12/08/2022

Tables of Content: 6 Practices for Effective Budgeting and Forecasting- One Must Need to Know

  1. Start by creating a budget and sticking to it
  2. Plan for both short-term and long-term expenses
  3. Anticipate changes in your income and expenses
  4. Use forecasting to predict future trends
  5. Review your budget regularly and make adjustments as needed
  6. Seek professional help if you need assistance creating or managing your budget


If you’re like any other business owner or entrepreneur, you’re always looking for working solutions to improve your bottom line. One of the best possible solutions to do this is by effectively budgeting and forecasting your expenses. By doing this, you can ensure that your business is on track to meeting its goals, both in the short and long term. In this blog post, we’ll discuss some best practices for effective budgeting and forecasting. We’ll also provide a few tips on how to get started. So read on if you’re interested in learning more!

Effective Budgeting and Forecasting


1. Start by creating a budget and sticking to it

When it comes to budgeting and forecasting, there are a few best practices that can help you stay on track. First, start by creating a budget. This will give you a road map to follow and help you track your progress. Once you have a budget in place, stick to it as closely as possible.

2. Plan for both short-term and long-term expenses

Another most important aspect of effective budgeting and forecasting is to plan for both short-term and long-term expenses. Doing this will ensure that you have the resources necessary to meet your financial obligations both in the present and in the future.
Start by creating a list of all of your current expenses, both fixed and variable. This will give you a clear picture of where your money is going each month. Then, take a close look at your long-term goals and objectives. Are there any big-ticket items that you will need to save for? For example, if you are planning to buy a house or start a family, you will need to factor these costs into your budget.
Once you have a clear understanding of your current situation and future goals, you can begin to formulate a plan to reach them. Begin by setting realistic financial goals for yourself and your family. Then, develop a budget that takes into account all of your income and expenses. Finally, stick to your plan! Review your progress regularly and make adjustments as needed, but don’t be afraid to celebrate your successes along the way.

3. Anticipate changes in your income and expenses

In order to make sure that your finances are on track, you need to be able to anticipate changes in your income and expenses. This can be a challenge, but there are a few best practices that can help. First, it is important to Review your financial statements on a regular basis. This will give you a good idea of where your money is going, and it will also help you to identify any potential problems.

Second, don’t be afraid to adjust your budget as needed. If you find that you are consistently spending more than you anticipated, or if your income fluctuates, it is important to make adjustments so that your budget remains accurate. Finally, remember that forecasting is not an exact science. There will always be some uncertainty, but by following these best practices you can minimize the risk of making major mistakes in your financial planning.

4. Use forecasting to predict future trends

Forecasting is a critical component of effective budgeting and financial planning. By understanding past trends and using them to predict future patterns, businesses can make more informed decisions about where to allocate their resources.

There are a number of different methods that can be used for forecasting, and the most important approach will depend on the data type which is being considered. In general, however, the best practices for forecasting include collecting accurate data, using multiple methods of analysis, and continually revisiting and revising forecasts as new information becomes available. With careful planning and execution, forecasting can be an invaluable tool for making sound financial decisions.

5. Review your budget regularly and make adjustments as needed

It’s important to Review your budget regularly and make adjustments as needed in order to ensure that you are on track to meet your financial goals. A budget is a tool that can help you track your income and expenses so that you can make informed decisions about how to allocate your resources.

Get budgeting and forecasting services to help make growth projections

There are a few best practices that can help you create an effective budget:

  • First, identify your financial goals and priorities. What are you trying to achieve with your budget?
  • Second, track your income and expenses for at least one month so that you have a clear picture of where your money is going.
  • Third, create a realistic budget based on your income and expenses. Be sure to include room for unexpected expenses.
  • Fourth, review your budget regularly and make adjustments as needed. This will help you stay on track and adjust your spending as necessary.
  • Fifth, be creative when it comes to finding ways to save money. There are many ways to cut costs without sacrificing the quality of life.

Following these best practices can help you create an effective budget that will help you meet your financial goals.

6. Seek professional help if you need assistance creating or managing your budget

Budgeting and forecasting are critical tools for any business, large or small. Having a clear understanding of your financial picture can help you make informed decisions about where to allocate your resources. If you’re not sure where to start, or if you’re struggling to manage your budget effectively, seek out professional help.

A qualified accountant or financial planner can provide guidance and expertise that can make a big difference in your bottom line. With their assistance, you can develop a budget that works for your business and gives you the clarity you need to make sound financial decisions. Don’t be afraid to ask for help – it could be the best decision you ever make for your business.

Benefits of Effective Budgeting and Forecasting

One of the most important aspects of financial planning is creating an effective budget. A budget provides a roadmap for how you will allocate your income and expenditures over a period of time. It can also help you to track your progress and ensure that you are on track to meet your financial goals. Budgeting can be a valuable tool for both individuals and businesses.

An effective budget can help you to save money, as it forces you to be mindful of your spending. It can also help you to forecast future expenses and income, which can give you a better idea of when you may need to tighten your belt or make adjustments to your spending. In business, forecasting is critical for making informed decisions about investment, expansion, and other strategic moves. Effective budgeting and forecasting can help you to make the most of your resources and keep your finances on track.


At the end of the day, forecasting is about being realistic and making sure that your business has a plan for every potential outcome. By using the best practices we’ve outlined in this blog post, you can create a budgeting and forecasting process that is both accurate and helpful in steering your company toward success. Have you tried any of these methods before? What has been your experience? Let us know in the comments below!


Topics: Accounting

Select The Right Accounting Firm To Take Your Business To The Next Level

Posted on 10/06/2022

The right accountant should know your business very well, be able to offer suggestions at the right time, and identify the areas for improvement. If your accountant isn’t doing this, then you may need to consider looking for a professional accounting firm that does.

There are several accounting and CPA firms in the marketplace. Selecting the right one that suits your business is the biggest challenge ever.

CPA Accounting Firm

People normally get suggestions/recommendations to identify the right fit. Nevertheless, the right choice for one business may not be the right choice for another.

Onshore / Offshore:

In this technology-driven world, it is not cumbersome to identify the right firm that exclusively suits your business even if they are sitting thousands of miles away.  Here is the comparison of onshore and offshore benefits:

Offshore Onshore
Chats/emails/Phone calls to meet everyday Face-to-face meetings on daily basis.
A process-based approach to winning the competition in the global market No unique or distinct approach.
Availability of secondary contact. Team-based delivery model Individual dependency.
Lowers capital requirements. The cost involved is minimal The cost involved is high.
Round-the-clock availability  Availability is only during your business hours

Selection Criteria:

For a variety of reasons, the offshore world is successful because of the cost and quality they bring into the international market. Few factors to be considered while selecting the outsourced bookkeeping for CPA firms companies irrespective of their location:

  1. What is their level of expertise in your specific industry and what can they offer your company?
  2. Are they proficient in software?
  3. Does the company have the resources available to grow along with you?
  4. Do they have redundancy for all critical resources? What is their backup plan in case of an emergency?
  5. What is their reporting mechanism?
  6. Are they reliable, and proactive?
  7. How long are their services available? Do they provide round-the-clock services or just business hours?
  8. Have they got appropriate Asset Protection policies in place?
  9. Are their policies transparent? Can they be trusted?
  10. What about their Professional and Process Oriented Certifications and Practices? Does the service provider have anything as such?
  11. Do they render trial runs?

About Velan:

Backed by a team of certified and skilled accountants, Velan has a decade of experience in not just working with small businesses but also with mid-sized businesses and CPA firms. Processes practiced at Velan are ISO 9001:2008 certified for quality, and necessary controls are in place to ensure data security and confidentiality.  The best part is their ability to understand your needs and their innovative approach to handling the same. They add value to any business by providing customized solutions rather than offering services to the current needs. For more information, visit or contact them at +1-860-215-4997 or [email protected]

Thanks for reading my post. Hope this is useful.

Get the high-performing accounting department you deserve.

Topics: Accounting

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